VARIANCE ANALYSIS AS AN EFFECTIVE TOOL FOR BUDGETING IN AN ORGANIZATION
TABLE OF CONTENTS
1.1 STATEMENT OF PROBLEM
1.2 OBJECTIVE OF THE STUDY
1.3 STATEMENT OF HYPOTHESIS
1.4 SCOPE OF THE STUDY
1.5 SIGNIFICANCE OF THE STUDY
1.6 LIMITATIONS OF THE STUDY
CHAPTER TWO: LITERATURE REVIEW
2.1 BUDGETING IN BUSINESS ORGANISATION
2.2 VARIANCE ANALYSIS
2.3 ROLES OF VARAINCE ANALYSIS AS A BUDGETARY TOOL IN BUSINESS ORGANISATIONS
CHAPTER THREE: METHODOLOGY
3.1 RESEARCH DESIGN
3.2 POPULATION AND SAMPLING
3.3. SOURCES OF DATA
3.4 RESEARCH INSTRUMENT
3.5 OPERATIONALISATION OF TERMS
3.6 MODEL SPECIFICATION AND DATA ANALYSIS PLAN
CHAPTER FOUR: DATA ANALYSIS AND PRESENTATION
4.1 PART I: DATA ANALYSES AND INTERPRETATION OF PRODUCTION
4.2 PART II: DATA ANALYSIS AND INTERPRETATION OF SALES
4.3 DISCUSSION OF FINDINGS
5.1 SUMMARY OF FINDINGS
The use of variance analysis as an accounting information is usually a problem confronted by management whether or not it serves as a control tool in budgeting. This study therefore identifies the importance of variance analysis in budgeting control, also examined the usefulness of variance analysis as an effective tool in budgeting and also provide data/operational models for management control in budgeting.
The production cost of the business organization was analyzed using the One-way ANOVA for its budgeted and actual Output, while the sales was analyzed using the Two-way ANOVA for three difference months. The study showed no significant differences both for production and sales but revealed variance in production costs and sales which should be a worry for the management.
Consequently, the study proposed among other things, that production department should strive to achieve full utilization of capacity, also management should not why rely solely on accounting target/numbers in evaluation of performance because a successful completion of operation comprises several components that interact together.
In budgeting, a variance is the difference between, planned or standard amount and the actual amount incurred or sold. Variance can be computed for both cost and revenues. The concept of variance is intrinsically connected with planned and actual results and effects of the difference between those two on the performance of the entity or company (Wikipedia, 2009).
Variance Analysis is the analysis of performance by means of variances used to promote management action at the earliest possible stages (answers.com, 2012). After a budget (based on standard costs) has been set, its usefulness lies in the review procedures which compare actual results against the budget. Variance Analysis is the process of examining in detail each detail variance between actual and budgeted/expected results were not met (material costs too high, sales prices too low etc).
The budget and variances analyzed in this research work reflects management plans. If all goes according to plans, there will be little difference between actual results and the result that would be expected according to the budget and standards. If this happens, manager can concentrate on other issues. However, it actual results do not conform to the budget and to standards, the performance reporting system sends a signal to the management that an “exception” has occurred. This signal is in the form of a variance from the budget or standard.
Furthermore, it is important to note that not all variance are worth investigating because, it would make management waste a great deal of time tracking down nickel-and-dime differences. Variances may occur for any of a variety of reasons, only some of which are significant and warrant management attention. For example, hotter than normal weather in the dry season may result in higher than expected electrical bills for air conditioning or workers may work slightly faster or slower on a particular day because of unpredictable random factors, on can expect that virtually every cost category will produce a variance of some kind.
However, there are clues which makes a manager decide which variance are worth investigating. One of the clues are size of the variance. A variance of #500 (five hundred Naira) is probably not big enough to warrant attention, whereas a variance of #5,000,000 (five million Naira) might well be worth tracking down. Another clue is the size of the variance that is only 0.196 percent (%) of spending on an item is likely to be well within bounds, one would normally expect due to random factors. On the other hand, a variance of 10 percent (%) of spending is much more likely to be a signal that something is basically wrong.
Variance Analysis is vital to good management. You have to track follow up on budgets, mainly through Variance Analysis, or the budgets are useless. In general, going under budget is a positive variance, and over budget is a negative variance. But the real test of management should be whether or not the result was good for business. (TimBerry, 2012).
Every variance should stimulate questions. Why did one project cost more or less? Where objectives met? Is a positive variance a cost saving or a failure to implement? Is a negative variance a change in plans, a management failure, or an unrealistic budget? A variance table provides management with significant information. Without data, some of these important questions might go unasked.
The presentation of variance shows how important good analysis is. In theory, the positive variances are good news because they mean spending more than budget thus, in summary, a positive variance in expense item is bad, while a positive variance analysis for revenue items are good, this will be further explained in this study.
1.1 STATEMENT OF PROBLEM
Many business organization ignore or forget the other half of the budgeting. Budgets are often proposed, discussed, accepted and forgotten. Variance Analysis looks after-the-fact at what caused a difference between plan vs actual. Some management doesn’t look at what the difference mean to the business (TimBerry, 2012).
Indeed, management spend a significant amount of time each year looking forward to create an operating budget so that it may chart the course of the following year, forgetting the accounting close process must identify all significant variance this plan using a threshold with naira or a percentage and report them immediately so that management can either correct the root cause of the variance or revise its forward planning. Poor Variance Analysis allows errors, fraud and operating anomalies to go unreported, uncorrected and unexplained (Sid Harris, 2012).
1.2 OBJECTIVE OF THE STUDY
The specific objectives of this research work are:
1. To identify the importance of variance Analysis in budgeting control.
2. To examine variance based on pre-determined and actual production cost likewise sales/revenue.
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