+234 813 0686 500
+234 809 3423 853
info@grossarchive.com

DESIGN AND IMPLEMENTATION OF A COMPUTERISED OFFICE MANAGEMENT SYSTEM

  • Type:Project
  • Chapters:5
  • Pages:65
  • Format:Microsoft Word
(Computer Science Project Topics & Materials)

DESIGN AND IMPLEMENTATION OF A COMPUTERISED OFFICE MANAGEMENT SYSTEM

CHAPTER ONE
INTRODUCTION

BACKGROUND OF THE STUDY

An Office was described as a place where all the official or paper work are done or performed. But in this era of information technology, office is no longer referred to a place but it as set of function for doing office work or activity (Nwoke: 2013). An office helps us to perform different task such as collecting the data, recording them, analyzing them, presenting them in an organized and scientific way, etc.  All the functions of management like planning, organizing, directing, or controlling are controlled by office which also involves paper work. Office is the brain of an organization.
Without a proper management, an organization will lack the ability to function properly (Peculiar: 2015). So, an organization needs someone to manage the organizational activities.
Management is a common process in all organized activities. Whenever there is certain number of people working together for a common goal, some kind of management becomes essential. The direct effort of a personnel toward the achievement of goals of organization is management.
Office management is known as a profession which includes the design, implementation, evaluation, and maintenance of the process of work within an office or organization, in order to maintain and improve efficiency and productivity. This is concerned with the following elements:

  1. Personnel: It is a person who is responsible to manage the organization or office. There should be sufficient number of trained personnel. The offices personnel must be selected properly, placed, trained, promote and controlled for the purpose of accomplishing desired goals.
  2. Means: are the tools with the help of which official activities are done or performed. This includes the materials, machines, and equipment required by the office personnel or for office work. If the office is not provided with the appropriate means, it is very difficult to manage the organization properly.
  3. Environment: Environment plays an important role for managing the office and for efficient and effective office work. It means the surrounding where employees work. It includes the factor like layout, interior decoration, lighting, ventilation, cleanliness etc.
  4. Purpose: An office has to set up definite purpose. The purpose of the office provides direction and guidelines to other activities. If the purpose of the office is cleared then efforts and activities can be directed in its achievement.

1.2. Statement of Problem 
Manual office systems always put pressure on people to be correct in all aspect of their work especially the Admin.  With manual systems the level of service is dependent on individuals and this puts a requirement on management to run training continuously for staff to keep them motivated and to ensure they are following the correct procedures.  It can be all too easy to accidentally switch details and end up with inconsistency in data entry or in hand written orders.  This has the effect of not just causing problems with customer service but also making information inavailablefor reporting or finding trends with data discovery.  Reporting and checking that data is also a problem and can be time consuming and expensive.  
Other problems caused by the manual Office system are:

  1. Inconsistency in data entry, room for errors,
  2. Large ongoing staff training cost.
  3. System is dependent on good individuals.
  4. Reduction in sharing information and customer services.
  5. Time consuming and costly to produce reports.
  6. Lack of security of data.
  7. Duplication of data entry.

1.3. Objective of Study 
The objectives of this study is to design a computerized Office system that will take care of the staff payroll, Account informations and receipt printing for all clients in an organization,

  1. To design a computerized system for calculating basic salary and allowance of staff.
  2. To design a computerized payment platform.
  3. To design a system that accurately stores employee data and retrieves payment history when needed.
  4. To design a computerized system that take care of the daily sales of the company
  5. System that compute company’s revenue, admin expenses, tax, market expenses, financial expenses.
  6. Print a comprehensive account statement daily as well from a time duration.
  7. Print receipts to customer on demand.

1.4. Significance of the study
The study will aid in reducing errors, fraud, increase speed and also aid growth in organizations if successfully implemented. Manual ways of carrying out accounting, payroll and receipt systems in organizations will be totally eliminated with this computerized system in place. The study will also serve as a guide to other student researchers who may want to conduct further research on the subject matter. Findings and recommendations from this system will aid in developing newer versions to serve optimally.
1.5. SCOPE/LIMITATION OF THE STUDY
The scope of this study is centered on the design and implementation of an electronic office system that will takes care of staff payroll system, Account informationsystem, day to day expenses in an organization and  Receipts system.
Limitation
Financial constraint- Insufficient fund tends to obstruct the efficiency of the researcher in sourcing for the relevant materials, literature or information and in the process of data collection (internet, questionnaire and interview).
Time constraint- The researcher will at the same time engage in this study with other academic work. This consequently will cut down on the time devoted for the research work.
1.6. DEFINITION OF TERMS
A payroll: is a company's list or records of its employees, which is often used to refer to the total amount of money that a company pays to its employees.  
A payroll system: is software which organizes and arranges all the tasks of employee payment and the filing of employee taxes.
Payslips: a note given to an employee when they have been paid, detailing the amount of pay given and the tax and insurance deducted.
Employer: a person or organization that employs people.
Employee: a person employed for wages or salary, especially at nonexecutive level.
W-4 tax form: is a form completed by an employee to indicate his or her tax situation (exemptions, status, etc.) to the employer. The W-4 form tells the employer the correct amount of tax to withhold from an employee's paycheck. 
Internal Revenue Service (IRS):  A United States government agency that is responsible for the collection and enforcement of taxes.  
Social Security Administration (SSA): is an independent agency of the United States federal government that administers Social Security, a social insurance program consisting of retirement, disability, and survivors' benefits.

GENERAL DESCRIPTION File size: 800 KB Programming Language: PHP, MYSQL  Programming Environment: Windows XP, Windows Vista, Windows 7, Windows 8 Software Requirement: Wamp Server

DESIGN AND IMPLEMENTATION OF A COMPUTERISED OFFICE MANAGEMENT SYSTEM
Share This

Details

Type Project
Department Computer Science
Project ID CPU0674
Price ₦5,000 ($14)
Chapters 5 Chapters
No of Pages 65 Pages
Format Microsoft Word

500
Leave a comment...

    Details

    Type Project
    Department Computer Science
    Project ID CPU0674
    Price ₦5,000 ($14)
    Chapters 5 Chapters
    No of Pages 65 Pages
    Format Microsoft Word

    Related Works

    CHAPTER ONE INTRODUCTION BACKGROUND OF THE STUDY An Office was described as a place where all the official or paper work are done or performed. But in this era of information technology, office is no longer referred to a place but it as set of function for doing office work or activity (Nwoke: 2013). An office helps us to perform different task... Continue Reading
    TABLE OF CONTENT CHAPTER 1 INTRODUCTION INTRODUCTION-----------------------------------------------------------------------------------6 PROJECT OVERVIEW----------------------------------------------------------------------------7 PROBLEM STATEMENT-------------------------------------------------------------------------8... Continue Reading
    CHAPTER ONE  1.1   GENERAL INTRODUCTION  Healthcare establishments like hospitals, rehabilitation centers, health-saloons etc. are seen as figures of hope by the sick and diseased. Just like other organizations, medical establishments are also well-organized, following rigid and complex processes. These establishments require efficient and... Continue Reading
    ABSTRACT The paper examines the design and implementation of a computerized reference management system. The research project was carried out to solve the referencing/plagiarism problem students undertaking their research projects in universities, polytechnics and colleges of education face. The research project covered four (4) major referencing... Continue Reading
    A COMPUTERISED PERSONNEL MANAGEMENT SYSTEM A CASE STUDY OF NNPC CHAPTER ONE 1.1 INTRODUCTION       In most organizations particularly business organizations, most of what goes on consists largely of transactions. A transaction is a recorded event having to do with routine business activities. This includes everything concerning the product or... Continue Reading
    CHAPTER ONE INTRODUCTION 1.1.0 GENERAL INTRODUCTION Project Management System: establishments like Springlight Technology, Treasure property& project management company,Novitia consulting etc., these establishments require efficient and brilliant technique and flexible system for proper management of all their operation. Their main objective... Continue Reading
    Design and implementation of a web base office management system CHAPTER ONE INTRODUCTION  1.1 BACKGROUND OF STUDY  Virtually all software used in enterprises today has the same goal which is supporting business processes. Some processes are entirely automated, relying solely on communication among applications, others probably rely on people to... Continue Reading
     OVERVIEW OF THE EXISTING SYSTEM 3.1     GENERAL DESCRIPTION OF THE EXISTING SYSTEM In the existing system, the stadium operates indifferent kind of manual processing which includes ticket processing and file maintenance.  The organization depends on an individual that is employed to keep data which is done manually with the use of paper and... Continue Reading
    CHAPTER ONE  INTRODUCTION  1.0   GENERAL INTRODUCTION Drug reporting and verification establishments like NAFDAC (National Agency for Food and Drug Administration and Control), require efficient and brilliant technique and flexible system for proper drug management. Their main objective is to ensure every fake drugs producing company are... Continue Reading
      ABSTRACT This project was centered on computerized stadium management information system. The current process of management is being operated manually and due to this procedure numerous problem are been encountered. A design was taken to computerized the manual process in order to check this problem. The problems were identified after series of... Continue Reading